1. Powers of the Committee
1.1 Races will be rowed under the rules of British Rowing, with the addition of specific Local Rules.
1.2 All questions of eligibility, qualifications, interpretation of the Rules or other matters not specifically provided for, shall be referred to the Committee, whose decision shall be final.
1.3 If a crew is found to be illegally entered, whether by accident or design, the club may be excluded from the following year’s regatta.
1.4 The Committee reserves the right to alter the published programme.
1.5 The Committee reserves the right to reallocate a crew to the appropriate event if it considers an unsuitable category has been entered.
1.6 In the event that no racing takes place on Friday Time Trials may be run on Saturday. When it is not possible, for whatever reason, to complete an event, the draw pattern may be changed or times from the Time Trials, heats or semi-finals may be used to determine the winner. Competitors will be made aware of the method to be used.
1.7 All semi-finals and finals will be held on Sunday 24th June.
1.8 Names of participants in crews in all events except junior ones will be displayed on the website after the draw.
2. The Venue
2.1 The time and date of availability of The Venue, will be notified on the web site at www.hwr.org.uk There will be construction work on site until Thursday evening. Any person entering or interfering with the construction areas may be given an Official Warning.
2.2 We will endeavour to have the boat racks and landing stages available by 6pm on Wednesday 20th June. However, crews should not count on this and have trestles available in the trailer park if necessary. Boats should only be placed on racks designated for each boat type.
2.3 All boats must be removed from the Regatta site no later than 9pm on Sunday 24th June. If any boats remain after this time they will be removed and all costs incurred will be charged to the appropriate club.
3.1 No rower or sculler shall be eligible to compete at the Regatta for a club unless she is and has been a member of that club since 1st April and has registered this with the appropriate National Rowing Federation (e.g. British Rowing, Welsh Rowing, and Scottish Rowing) by this date. That club must have been established and continuously affiliated to an appropriate national federation for at least six months before the close of entries.
3.2 A rower or sculler can only compete for one club at the regatta.
3.3 Performance in events in 2018 will be taken into account.
3.4 Overseas crews will be expected to provide a Rowing Resume / CV for each athlete if applying to enter any event other than Championship or Championship Lightweight. These shall be submitted by 15th May 2018 at the latest. The Committee will respond by 23rd May 2018 or, for those competing in the NCAA regatta, 3 days after the NCAA regatta. Any CV received after 15th May will not be accepted and crews will be entered into the Championship events.
3.6 All oarswomen shall be born before 1st September 2003.
3.7 All other rules referring to oarswomen do not include coxes other than doubling up.
4. Event Categories in Rank Order
- Junior Under 16
5.1 Entries shall be made using The BROE system
5.2 Entries close at Midnight on TUESDAY 5th June 2018
6. Substitutions and Withdrawals
6.1 No oarswoman shall be substituted after 5pm on Sunday 17th June without the consent of the committee.
6.2 The Committee will examine the withdrawal/substitution of any crew/oarswoman after the close of entries and reserves the right to exclude the club/oarswoman from all other events at the regatta.
6.3 Any competitor withdrawing from an event will only be allowed to substitute into another event with the permission of the Chairman of the Race Committee.
7. The Draw
7.1 The draw will be held on Friday 8th June 2018
7.2 The draw will be published on Tuesday 12th June 2018
7.3 the Regatta reserves the right to “seed” crews in each event based on their performance in 2018
7.4 No allowance will be made for boat sharing
7.5 All competitors (except juniors entered in J18 events) should be prepared to race from 9am on Friday 22nd June. Any time trial required for J16 events will be held be earlier than 6pm on Friday 22nd June
8. Event Size Limit
8.1 The criteria for all events will be a minimum of 3 entries at the close of entries, midnight Tuesday 5 June 2018. If an event is below the threshold a crew may be offered another event if possible
8.2 For all senior events with entries over 16, the first round will be run as a Time Trial on Friday 22nd June.
8.3 In J16 events where the entry is greater than 8, the first round will be raced as a Time Trial on Friday 22nd June and no earlier than 6pm
8.4 In Junior events where the entry is greater than 16 the first round will be raced as a Time Trial on Saturday 23rd June at the start of the regatta but not before 8am
8.5 Crews will be selected on the basis of their performance in the Time Trial. The successful crews will be published in alphabetical order. The names of seeded crews will not be identified. The remaining crews will be published in time order.
9.1 A representative of the crew or sculler, must report to the Entries Secretary not later than 45 minutes before their first race on each day. In the case of lightweight crews and scullers, this must be in time for them to weigh in i.e. between 1 and 2 hours before the first race in their event on the day of their first race.
9.2 All finalists must lodge racing licences or appropriate documentation with the Entries Secretary at least 1 hour before boating for their final.
10. Weighing In
10.1 Coxswains must comply with British Rowing Rule 7-2-7.
10.2 All coxswains must report to the Control Commission, to be weighed before their first race on each day.
10.3 The Regatta reserves the right to re-weigh the coxswain and/or dead weight at any time during the regatta.
10.4 Lightweight competitors shall be weighed each day they are racing, not less than 1 hour and not more than 2 hours before the scheduled start time of the first race that day of the event in which they are entered.
See British Rowing Rule 7-2-6 and Rule 2-2-1
11.1 Objections and protests must be lodged with the Entries Secretary as soon as is practicable (and not later than 30 minutes) after the incident and shall be confirmed to her after the incident.
11.2 Any objection regarding eligibility of any competitor must be made in writing to the Entries Secretary at the earliest opportunity.
12. Safety and Circulation
12.1 Cycling in the enclosure is dangerous and therefore not allowed. Crews whose coaches cycle through the enclosure are likely to be awarded an official warning.
12.2 In order to avoid congestion in the starting area, crews may not boat more than 40 minutes before their race time.
12.3 Failure to observe the Circulation Pattern, or obey instructions from Marshals, may result in disqualification.
12.4 The first named crew in each race will have the Berkshire (regatta enclosure) station.
12.5 In the event of delays to racing, the Start Marshal, in conjunction with Control, will instruct crews and Umpires of any action to be taken.
12.6 In the event of a dead heat the crews will re-row from The Start.
12.7 All crews MUST boat from the regatta rafts during the regatta unless permission in writing has been obtained from the Entries Secretary. These crews must call in at the rafts on their way to the start for their boats to be inspected. These crews must obtain permission if they wish to return to their boathouse between races.
12.8 Crews may only paddle “light” in the navigation channel on the Berkshire (Regatta) side of the course.
12.9 Safety boats and first aid will only be in position from 45 minutes before side by side racing starts (15 minutes before the advertised boating time for time trials.) until 15 minutes after the last race.
13. Practice Outings
13.1 Practice outings are not permitted during the hours of racing and all crews must be off the water 45 minutes before the start of side by side racing or 15 minutes before the advertised boating time for time trials. Crews may only boat 15 minutes after the last race of the day.
13.2 Safety boats and first aid will only be in position from 45 minutes before side by side racing commences and 15 minutes before the advertised boating time for time trials and until 15 minutes after the last race.
14. Outside Assistance
14.1 Crews and their coaches are advised that British Rowing Rule 7-5-3 regarding assistance to steering from outside the boat and British Rowing Rule 7-5-9 regarding advice or assistance to a crew from outside the boat will be strictly applied.
14.2 Coaches are expected to abide by British Rowing Rules 7-5-3 and 7-5-9
15.1 It is a condition of entry that clubs and competitors must take out their own third-party insurance cover. Responsibility for loss or damage to their boats, equipment or other property on the Regatta site or elsewhere will not be accepted by the Regatta.
16. Spectators and Competitors
16.1 Spectators and competitors are reminded that the facilities of Henley Royal Regatta are not available to them and movement on to Royal Regatta land or property without express permission is forbidden.
16.2 Henley Royal boat tents and landing stages must not be used before or during Henley Women’s Regatta.
17. Boat Registration
17.1 All boats including those from overseas must clearly display their 6-digit Identification code in accordance with BR Rules of Racing.