Travel and parking

Which way down Remenham Lane should we drive?
HWR requests that all competitors and spectators follow a self-imposed “one way” system along Remenham Church Lane and Remenham Lane to reach Gate B. Access is at the top of White Hill (out of Henley up the hill and then left at the top of the hill into Remenham Church Lane). Follow the Blue signs to Gate B. There is no access into the Regatta or rowing clubs by the Little Angel. Continue up the hill and then turn left.

VIEW ONE WAY SYSTEM INFORMATION

Please leave the Regatta by proceeding left out of the car park along Remenham Lane, past Upper Thames Rowing Club and down into Henley. This is the only way in and out of the car park for trailers and cars during the Regatta. Crews visiting at the weekend are particularly requested to follow this route to avoid large trailers meeting at narrow points along the lane.

Please note: There is no parking on the roads; the lane is narrow and you may be towed away.

Which station is Bucks and which is Berks?
The stations are named after the two counties bordering the river. The Regatta (towpath) side of the river is named the Berkshire station and the far side of the river is named the Bucks station.

How do I pre-book parking?
Car park tickets for spectators and disabled will go on sale in May. Crews must register their towing vehicle via the link with Ticketsellers in order to obtain a complimentary pass. Three-day and single-day reduced price competitors tickets are available from Ticketsellers until 6pm Monday. Further car park tickets can be purchased online or at the gate on the day at the full price.

Competitors

On which day and time can crews boat from the site?
Crews will not be able to access the site for practice sessions until 9.00 am Wednesday. We endeavour to make boating rafts and boat racks available from Wednesday morning.

Prior to this time, practicing on the course can only be accommodated by crews boating from other local clubs (where they must make their own arrangements) or go afloat from the riverbank outside of the Enclosure area. If you want to boat before Wednesday, then please book with Upper Thames or Henley Rowing Club; both do make a charge. Please make sure you have trestles with you to take boats to the trailer park in case the stages are not available. The boat racks will not be available until Wednesday.

On what day and what time can trailers park in Car Park Gate B?
Trailer parking is available from midday Tuesday. Please park in the marked-out areas. Please note that the car park gate will be locked at 8.30pm on training days. All boats much be off racks and out of the Regatta site by 9pm Sunday evening.

Why is there a maximum number of rowing points per crew for some events, and why is the deadline for counting points set at 1st April?
Points required for these events are those acquired by 1st April. This rule was made to allow coaches to plan ahead, knowing that their crews could enter and win events before HWR as part of their training programme without altering the status of the crew and finding themselves ineligible for the event they had been training for. There is a maximum number of points per crew for Intermediate and Senior events to set a standard for the event.

Why is the Regatta course only 1500m long, when the men race further?
The Environment Agency has limited the length of racing for Henley Women’s Regatta to 1500m for reasons of safety.  Racing to the HRR finish would mean that crews would have to return to the enclosures along the Bucks side of the river in the navigation channel, and at weekends due to the number of motorised craft that this poses a safety risk, as HWR runs racing at 4 minute intervals. Crews racing at the Royal proceed from the finish upstream on the course at suitable intervals in racing to avoid paddling in the navigation channel at the weekend. This is not possible at HWR, as races are run every 4 or 5 minutes.

Is there a minimum age for a cox?
Yes. Please see the Rules section.

SEE EVENT RULES

I have an exam on the Friday – will it be possible to reschedule my race for Saturday?
We apologise, but this will not be possible schedule wise. However, we are prepared to consider scheduling side-by-side races (not time trials) at a later time on the Friday. Please contact the Entries Secretary entries@hwr.or.uk to discuss. If it is likely that you will have a problem then please contact the Secretary prior to the draw on Friday. It is more difficult to change race times after the draw has been completed.

If a junior is entered in a non-junior event, in particular Intermediate or Senior, then they must be prepared to race on Friday, as it is very likely that rounds of these events will be held that day. In fairness to your opposition, we are not able to reschedule a Friday race to Saturday to accommodate J18s entered in non-junior events.

When is the race timetable available?
The race timetable will be published on Tuesday before the Regatta. Whatever the entry finals and semi-finals will be run on the Sunday of the Regatta – there will be no exception to this. If a Time Trial is required for any Junior 16 event this will be held on Friday evening, no earlier than 6.00pm. Junior 18 events will commence on Saturday. The race schedule on Saturday precludes the committee from moving rounds of any events from Friday to Saturday due of exams.

To which address may I send a cheque for entry fees?
Entries Secretary, Henley Women’s Regatta, Broom Point, Broom Water West, Teddington, Middx. TW11 9QH. All entry fees are inclusive of VAT. Please make out the cheque to Henley Women’s Regatta.

Do my friends and family need tickets to watch the Regatta?
Tickets are not necessary to watch the Regatta. There is a paved path along the entire distance of the course, and spectators can choose to watch from any point in the race.

Can I follow my crew’s race on a bike?
Please be aware of General Rule 12.1 – Cycling in the enclosure is dangerous and therefore not allowed. Riding bicycles is not permitted in the enclosures for safety reasons and breach of this rule may result in crews or clubs being warned by race officials. Although HWR acknowledge they have no control over the towpath beyond the enclosure boundaries, coaches and supporters are reminded that the towpath is officially a footpath and the riding of bicycles is not permitted by the Highway Authority. The towpath gets very busy during Regatta time and any use of bicycles on the towpath outside of the Regatta enclosure is not endorsed by HWR who cannot be held responsible for any cycling accidents or injury sustained from cycling along the towpath.

Where should friends and family watch my race from?
The Regatta Enclosure, adjacent to the car park, is free to enter and has an array of facilities, food vendors, and shops for competitors and spectators. The registration tent, public toilets, boat racks, the physio tent, and big screens to watch the racing along with racing commentary are located here.

Spectators can also watch the race from the Umpire’s Launch. Each crew is allocated one free ticket per launch, which must be confirmed at least 40 minutes prior to the race to ensure availability, and four more tickets are available for purchase for any boat on a first come, first served basis. Tickets are £6 each including VAT. These are only available to be booked on the day of the race, from the special “launch ticket points” in the enclosure and at the start. It is not possible to book launch tickets until the previous round has taken place.

Spectators, whether competitors or otherwise, may wish to become Friends of the Regatta in order to enjoy the view from the Chairman’s Enclosure, and to have the opportunity to order lunch and afternoon cream tea in advance at a discounted cost. Friends of the Regatta are also entitled to two for the price of one for launch tickets for the same race.

What is Victrix?
Victrix is the group of past and current winners, including male coxes and coaches. Founded to celebrate the 25th anniversary of Henley Women’s Regatta, membership is already providing an exciting perk of winning.

Can we set up a tent/Gazebo for our club?Yes. E-mail the Pavilion Team at pavilion@hwr.org.uk for more details. Please see our Competitor Facilities page for more information on all facilities available to crews at HWR.

Accessibility

Is there a paved path from the road/paved car lay-by area to the river bank to watch from?
The accessible parking area provides mainly paved and level access to the Regatta Enclosure. Distance is circa 290m. However, you can also watch the racing from the accessible parking area or the river bank at that point without having to go to the enclosure. Please book your accessible parking in advance.

How wheelchair-friendly is the site?
The site is open farmland, mainly grassland with gentle slopes in the Enclosure area, but the ground can be uneven. HWR is not permitted to make any substantive permanent modifications to the site, but we lay temporary trackway and port-a-paths on the high traffic areas and there are some small ramps to assist wheelchairs to get onto and off the track way/port-a-paths at key locations. HWR also tries to mark off a small area beside the river bank for wheelchair users to view the racing.

If I attend, is the site guaranteed to be fully accessible?
The organisers cannot profess to have catered for every possible circumstance, but we have made as many reasonable adjustments to the site as is possible to accommodate most wheelchair users and to enable them to visit and enjoy the event. However, ground conditions can deteriorate at short notice and accessibility may be compromised in unfavourable weather.

Where is accessible parking?
Disabled Blue Badge holders may apply for a car park ticket, which will allow them to park at Gate D and give good access to the river for cars. These tickets are available to purchase from the online car parking booking system.

HWR_Disabled_Access_Map

What accessible comfort facilities are available?
There is a high dependency toilet unit at the Regatta Enclosure with a disabled portable toilet at the start.

Chairman’s Enclosure

Can I bring a family group into the Enclosure?
The Enclosure is reserved for current Victrix members and Friends of HWR. An Annual or Life membership allows you to bring in one guest free of charge. Members may also purchase additional badges, which allow them to bring in an additional two guests each day. Children under the age of 12 accompanied by a Friend/Victrix member are admitted free.

How do I book lunches and afternoon teas?
Pre-booking lunches and afternoon teas (only open to Friends and Victrix members) is highly recommended. Reservations are available online. [live link] Pre-booking offers a preferential rate. Lunches and afternoon teas are available for purchase on the day at the standard rate, though places are limited.

Is there a dress code?
Visitors to the Chairman’s Enclosure are required to be smartly dressed. No rowing kit will be allowed in the Enclosure. Weather-appropriate outer wear is acceptable. Please note high-heeled shoes can prove difficult on the upper lawn.

May I bring my own food into the Enclosure?
Picnics are not allowed in the Chairman’s Enclosure.

May I bring my dog into the Enclosure?
Only guide dogs are permitted inside the grounds of Remenham Club.

May I bring a child/children into the enclosure?
Children under the age of 12 accompanied by a Friend/Victrix member are admitted free.

Where do I park during the Regatta? 
Parking for those visiting the Chairman’s Enclosure is provided in the Remenham Club car park.  If full, you will be redirected to the main Regatta car park with a voucher for free parking.

Is there separate accessible parking for those visiting the Chairman’s Enclosure?
Please contact your coordinator and explain your needs.  You will be given priority parking within the Club car park as close to the entrance to the Enclosure as possible, and volunteers will be available to provide assistance if required.

Can I buy Launch tickets from the Enclosure?
Yes, launch tickets will be sold within the Chairman’s Enclosure.

Where do I collect my membership badges and free programme as a Friend/Victrix member?
Collect your badges, programme, etc. and receive a warm welcome at The Chairman’s Enclosure from our HWR Friends Coordinator.

Do you cater for Corporate Hospitality bookings in the Enclosure?
Priority is given to our sponsors, but we do have a few spaces for corporate guests. Contact HWR Events and VIPs at events@hwr.org.uk.

We would like to make a group booking for lunch and afternoon tea.
Contract HWR Events and VIPs at events@hwr.org.uk.

International Crews

Which events are open to overseas competitors? 
There are restrictions on which events overseas competitors can enter. In particular, crews who are not members of British Rowing, Scottish Rowing, Welsh Rowing, or Rowing Ireland may not enter the Intermediate events and may only enter the Senior events after submission of a rowing CV so that the Chairman of the Race Committee can assess if they meet the entry criteria. In general, overseas crews are expected to enter Elite.

In Britain, category eligibility is decided by points, which are gained by winning events. Once a rower has accumulated a certain number of points, they move up to the next category. Your country may not operate a similar system, and that may make deciding which event to enter difficult. First, please see the “Guidance on Events for International Crews,” which provides useful advice on selecting your event. Note that you will need to provide a “Rowing CV” for each rower in your crew excluding coxswains. This is a list stating the number of wins for each athlete, and Regattas competed in, together with their finishing position. This must be submitted to entries@hwr.org.uk by 15th May. The committee will respond by 23rd May to let you know in which events your crew is permitted to compete.

How do overseas crews enter the Regatta?
If your club has not previously entered a British regatta, please contact British Rowing and give the name of the club and details of the person making the entry. British Rowing will register your details enabling you to enter online through BROE (British Rowing On-Line Entries). If you are bringing your own boat, then Jackson will give you a code to put on the side of your boat so that it can be identified. This is compulsory as it is one of the rules of racing.

How does my crew find a place to stay?
Please see the accommodation section below for information. The earlier you can begin the process of searching for accommodation, the more options will be available.

INTERNATIONAL CREWS INFO

ACCOMMODATION REQUEST FORM

Can overseas crews come to the crew reception at the River and Rowing Museum?
Overseas crews are very welcome to the International Crew Reception at the RRM; due to strict space limitations places must be reserved in advance. There is no charge for overseas competitors and coaches (one coach per boat maximum, please). Online bookings close 10th June 2017.

Can family and friends supporting overseas crews come to the Crew Reception?
Guests are more than welcome to attend the International Crew reception. Tickets are extremely limited and are available to purchase at £30 per person inc. VAT on a first come, first served basis. Booking for this event will open on 2nd June 2017.

BOOK YOUR GUEST TICKETS

Can I order from the Henley Women’s Regatta shop and pick items up at the Regatta to avoid shipping charges?
Yes. E-mail shop@hwr.org.uk to arrange pick up instead of shipping or select “collection only” in your basket.

Do you have information on the Reading Regatta or Mortlake Regatta?
Those clubs wishing to enter either Reading Regatta or Mortlake Regatta should contact the Entries Secretary to Reading Regatta for help and advice.

Catering

Is food available for purchase at the Regatta?

There are many food outlets within the Regatta site which sell a variety of food and beverages.  Friends of HWR and Victrix members may access other catering options at the Chairman’s Enclosure.

Accommodation

I have camped close to the Regatta site in previous years. Can I do so again this year?
There are two campsites nearby at Swiss Farm, within walking distance of Henley, and Hurley Campsite, which is a short drive away. The Four Oaks Caravan site is situated directly beside Swiss Farm but is open to caravan club members only.